Online board meetings provide more flexibility and convenience over in-person sessions. By the reduction of travel costs and scheduling conflicts, they reduce time and money. They also allow for a wider range of board members to be involved and avoid the negative effects of blind spots and groupthink in the process of making decisions. Virtual meetings aren’t always run efficiently. Board members may lose interest or lack the tools necessary to be able to participate effectively. Some of the most frequent problems that can affect meetings are bad audio and video quality, unreliable Internet connectivity and distracting sounds.

Discussions should continue to be lively

It’s easier to be distracted in a remote environment than during a face-toface meeting. They may be enticed by the opportunity to check their email or make an email from their children. The discussion could also get consumed by a lengthy discussion or someone may forget to raise their hands to ask a specific question.

To avoid such issues, it is important to establish clear guidelines for participation. Board members can support each other by promoting collaboration throughout the discussion and asking for feedback frequently and establishing opportunities for members to speak. Make a clear https://boardmgmt.net/availability-with-secure-document-sharing/ agenda prior to the meeting and make sure the right technology is available.

While preparing for the meeting, you should test your video connection as well as other equipment. Also, encourage your board members to do the same. This is particularly crucial if you have participants from different states or regions who may be attending the meeting remotely.